FREE TOOL / YOUR BUSINESS IN RAND
Your business name, your logo and the details your customer needs. Build a quotation or invoice in minutes, save a PDF and keep a reusable draft on your device.
Business, customer and logo details stay on your device. No account, upload or email submission. Download a draft to keep your work; refreshing clears unsaved changes.
Required when standard VAT is enabled.
PNG, JPEG or WebP · under 500 KB · up to 1,500 × 1,500 px. The printed document uses your identity.
Required for a tax invoice.
Use your own quotation reference.
VAT is off. Leave it off if your business is not VAT registered; item prices are the amounts you charge. Zero-rated, exempt and mixed VAT documents are outside this tool’s scope.
Line amount R 0,00
Include only details you intend to share with this customer.
Use terms you have agreed and can apply. This tool does not draft a contract.
DRAFT · COMPLETE REQUIRED DETAILS BEFORE SENDING
Q-001
Not a tax invoice| Description | Qty | Unit price | Amount |
|---|---|---|---|
| Add an item description | 1 | R 0,00 | R 0,00 |
5 required details still need attention. Print will explain what to complete.
Save a reusable JSON draft on your device. Restore it here to update a customer, item or document number. No automatic storage.
How the figures work. Unit prices round to cents; quantities to four decimal places. Discount is applied to each line before standard VAT; discount and VAT round per line. Deposits are a request on quotations and do not reduce an invoice’s amount due. This tool supports ordinary non-VAT invoices and standard-rated VAT documents, not credit notes, payment reconciliation or mixed VAT treatments.
For tax-invoice requirements and the current VAT rate, review SARS tax invoice guidance and SARS VAT information. The tool checks entered fields and number format; it does not verify your registration or the underlying supply.
A USEFUL DOCUMENT. A CLEAR NEXT STEP.
A service business should be able to prepare a clear offer or payment request without rebuilding a document every time. This free quote and invoice creator gives you editable line items, dates, discount, notes and a consistent layout in South African rand.
A quotation presents the proposed work, price and validity date. An invoice requests payment for the relevant supply. An ordinary invoice with VAT off does not charge VAT; a standard-rated tax invoice shows the VAT separately. The creator does not approve a quote, record delivery or reconcile payments.
Add your business and customer details, upload a small PNG, JPEG or WebP logo if you have one, then select a brand colour. The PDF uses those details. The example is visibly labelled on screen and in print; choose Start blank to prepare your own document.
Download the JSON draft to keep the editable information on your device. Import it on a later visit to change the customer, rates or document number. The tool does not create a cloud customer database, invoice register or backup, and it does not automatically save personal details.
SARS identifies the standard VAT rate as 15% for qualifying supplies by registered vendors. Its tax-invoice guidance explains the required parties, document details, descriptions, quantities, tax and total. This creator supports standard-rated VAT only and checks entered fields, not tax status or compliance with every circumstance.
Review SARS VAT information and SARS tax invoice requirements. Format checking cannot establish an active VAT registration. You control the issue date and numbering; use the correct details from your business records.
When enquiries, quotations, accepted work and invoices become difficult to follow, a business management system can connect the records. For an internal check before sending a quote, try the job cash-flow planner.
Tool scope and SARS source links reviewed 14 October 2026.
BEFORE YOU CREATE
Yes. Choose Quotation or Invoice. VAT is off by default, so the invoice is an ordinary non-VAT invoice. Enabling standard VAT changes invoice output to Tax Invoice and requires supplier and customer details. Quotations remain marked “Not a tax invoice”.
Complete the required details and choose Print / save PDF. In your browser’s print dialog, choose Save as PDF. The print layout includes only your document, your business identity and any draft or example label. You can also download a JSON draft to restore and edit later.
No. Details, line items and raster logos are processed in your browser. There is no account, email submission or automatic draft storage. Downloaded draft files include whatever customer and payment details you entered, so keep them somewhere private. Refreshing clears unsaved work.
Use standard 15% VAT only when your business is VAT registered and the listed supplies are standard-rated. Enter item prices excluding VAT; the document shows VAT separately and the total including VAT. This tool does not support zero-rated, exempt or mixed VAT documents, and it does not verify VAT registration.
The tool checks supplier name, address and VAT-number format; customer name and address, plus a VAT number when you mark the customer as registered; document number and issue date; item descriptions, quantities and prices; and calculated value, VAT and total. It does not check registration status, the facts of the supply or whether the number is unique in your own invoice register. Review the current SARS requirements.
Prices round to cents and quantities to four decimals. Discount is applied per line before VAT. Line discount and 15% VAT each round to cents, then the lines are summed. A quotation’s requested deposit is a percentage of its full total. Deposits do not reduce an invoice amount due; this tool does not record payments.